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Contact

Events Organizer

WIldRoutes Adventure Travel organises events from conception through to completion.

Events we can handle include:

  • exhibitions and fairs;
  • festivals;
  • conferences;
  • fundraising and social events.

Our  role varies depending on the organisation and type of event involved. Activities often include:

  • researching markets to identify opportunities for events;
  • liaising with clients to ascertain their precise event requirements;
  • producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);
  • agreeing to and managing a budget;
  • securing and booking a suitable venue or location;
  • coordinating venue management, caterers, stand designers, contractors and equipment hire;
  • organising facilities for car parking, traffic control, security, first aid, hospitality and the media;
  • identifying and securing speakers or special guests;
  • planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
  • coordinating staffing requirements and staff briefings;
  • selling sponsorship/stand/exhibition space to potential exhibitors/partners;
  • preparing delegate packs and papers;
  • liaising with marketing and PR colleagues to promote the event;
  • liaising with clients and designers to create a brand for the event and organising the production of tickets, posters, catalogues and sales brochures;
  • coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
  • overseeing the dismantling and removal of the event and clearing the venue efficiently;
  • post-event evaluation (including data entry and analysis and producing reports for event stakeholders).